From drskrud at gmail.com  Wed May 14 17:50:47 2008
From: drskrud at gmail.com (Eitan "Skrud" Levi)
Date: Wed, 14 May 2008 13:50:47 -0400
Subject: [CUSEC] CUSEC 2009: Call for Organizers
Message-ID: <57a9818c0805141050r4a8e00f3xbb225f83b8a352cf@mail.gmail.com>

It's time to kick CUSEC 2009 into high gear and rock our organization
over the summer. The first thing we need to do is assemble a team of
dedicated students to be the core organizers.

If you're interested in any of these positions, send an e-mail to info at cusec.net
 and try to answer these questions (briefly!):

1. Why do you want this position?
2. What experience do you have organizing student events? (Either at
school, outside, etc.)
3. What experience do you have with CUSEC?
4. What do you expect to get out of CUSEC 2009?
5. Anything else that springs to mind.

Please also make sure to include your name, e-mail address and phone number.

== Director of Events ==
* Responsible for the social aspect of CUSEC
* Banquet
* * Find a restaurant or banquet hall, find caterers, negotiate deals,
plan meals, etc.
* Night events (bar night, club night)
* * Reserve room in a bar or club by talking with the owners, obtain
passes or drink specials, etc.
* Competitions (like a coding competition, or a Magnetix competition ...)

== Director of Sponsorship ==
* Easily one of the most important positions since this is where we
get our monies
* Coordinate how companies will be contacted
* * This means finding other organizers who already have ties with
other companies (we call them "Account Managers").
* * Make sure that we don't have multiple people working with the same company
* Educate your Account Managers on how to approach companies to ask for money
* * Help them with a set of steps, or provide templates for letters
* Put together the Sponsorship Packages that we send to companies

== Director of Presentations ==
* Presentations are the key to CUSEC. This is what everyone remembers.
* Coordinate between Keynote, Academic and Corporate presentations
* * You'll probably want some other volunteers to be in charge of
those specific categories
* Come up with a speakers list along by discussing with the rest of
the CUSEC organizers
* * You should already have a good idea of who want to speak
* Figure out how many presentations of each kind to have
* Contact potential speakers and invite them to CUSEC
* * Make sure not to invite more speakers than we can have! You have
to coordinate the available slots with your list of invitees.

== Director of Promotions ==
* Make CUSEC _huge_ by advertising.
* Find head delegates for every school we've had before, and reach out
and invite new schools
* * Find the Computer Science and Software Engineering student
sciences and start with them
* Provide advertising material in the form of posters, flyers, etc.
* Mentor HDs in methods of advertising around campus (Skrud can give
you a good list to start with)
* Blog on the CUSEC web site, and encourage others to blog and write
to get CUSEC known.
* Alert local media around conference time to get some amount of coverage

== Webmaster ==
* Redesign the web site for 2009
* Make sure the blog is integrated properly
* * RSS Import works okay, but I'd rather just have a WordPress skin
so that everything will mesh.
* Create a web registration system so that people can register and pay
via PayPal

While these people will make up the core team, that doesn't mean these
are the only positions we need. Director of Sponsorship will need
people to go and contact companies and negotiate; Director of
Logistics should have a team of volunteers to do a bunch of the
subtasks; Director of Presentations may want to get volunteers to take
on the specific tasks of finding Academic speakers or Corporate
presenters, etc. As always, we'll still need a full complement of Head
Delegates to advertise CUSEC in universities and help out as much as
they can. So make sure to ask your friends and fellow CUSEC Alumni to
volunteer and lend a helping hand.

Your friendly co-chairs,
Linda & Skrud

P.S. We're open to hearing what you've got to say. Leave a comment if
you have anything else to add, particularly about a position you've
done before or are interested in.